Author's Instructions
Instructions for Full Paper Submission
Prospective authors should submit a full-length manuscript (8 pages maximum), including figures, tables and references. The submission should be a preliminary version of the final paper NOT an extended abstract.
For your convenience, the Style Manual and Conference Paper templates in various formats are available through the following links:
*The maximum length for final papers is 8 pages without exceptions.
DEADLINES
Full Paper Submission:May 18, 2015
Acceptance Notification: June 22, 2015
Final Manuscript Submission and Author Registration: July 17, 2015
Author Registration in EDAS
Each contact author must visit the EDAS web site and establish an account with a username and password. The contact author then logs in to the EDAS system to actually submit the abstract, and later, the paper via the following steps:
1. Visit www.edas.info and click “create a new account”.
2. Create your profile. Only the five fields with the red asterisk are required. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button. [note: if you select USA as the country, you will get a message asking for your state]
3. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember it.
4. You can then return to the EDAS log-in page (http://www.edas.info) and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your user name, password and ID number for later reference.
Submission of Full Manuscript
Please login at http://edas.info/N20179 and follow the following steps:
1. Enter the title of the paper and enter the short abstract of your paper. Then select the topic area(s) your paper falls under best. [note: This will help in choosing the reviewers. The abstract will be uploaded later]
2. Click the Submit button.
3. The next page you see will have a large green check mark and a statement that the paper was registered. The last row says Manuscript, and has an icon of a yellow folder next to it. Click on this icon, and then you can upload your manuscript on the next page. Manuscript is used to refer to the PDF form of your manuscript. You can also upload the paper by clicking the My Papers tab at the top of the screen, and then select the upload icon on the same row as the name of your paper. The upload icon (third column from the right) will open a dialog box that will enable you to select and upload the manuscript file via the web or via FTP.
Problems in preparing and submitting your full manuscript? Further Information?
Contact the INISTA 2015 General Co-Chair:
Prof. David Camacho
Instructions for Final Accepted Papers
The Conference Proceedings will be submitted for inclusion into the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. Submission implies willingness to register at the conference, pay the registration fee and present the paper in person. Papers will be included in the proceedings only if at least one author will register and pay the registration fee by July 17, 2015 (only IEEE member and non-member fees are acceptable to this purpose) - no exceptions.
Papers included in the proceedings will be submitted for
inclusion into IEEE Xplore only if the paper will be presented in person at the conference
by one of the authors. If an author covers more than one paper with her/his registration
to guarantee inclusion in the proceedings, she/he must pay a 50 US$ surcharge for each paper
in excess of one.
1. Prepare the final version of the manuscript using the paper templates linked below.
Paper Templates
REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 8 PAGES. NO EXCEPTION IS ALLOWED.
2. Register at the conference.
You MUST register to the conference and pay the registration fee before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the registration fee byJuly 17, 2015 . One full (IEEE member or non-member) registration covers only one (1) paper. To guarantee inclusion in the proceedings of more than one (1) paper, the author must pay a USD $50 surcharge for each paper in excess.
NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR'S COMPLETED REGISTRATION AND PAYMENT.
3. An electronic version of the final manuscript must be generated for the conference proceedings.
From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. PDF files generated by means of other tools are not acceptable.
To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:
Create your IEEE PDF eXpress account by going to http://www.pdf-express.org and using Conference ID: 37090X
The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
1. Upload the source file (containing your paper) for conversion.
2. Teceive by e-mail the IEEE Xplore-compatible PDF of your paper. Once you’ve received your PDF file, upload it to EDAS.
3b. IEEE has been having some problems with ecopyright forms lately. In the meantime, you can download any form of the copyright form found here: http://www.ieee.org/publications_standards/publications/rights/copyrightmain.html and upload it to your paper record within EDAS.
4. Send the electronic version of the final manuscript, complete the presenter's biography form, and submit the copyright form through EDAS by July 17, 2015.
1. Once you receive your Xplore compatible PDF, log in at http://edas.info/N20179
2. Upload your paper.
Click the My Papers tab. Click the upload icon (third column from the right) and a dialog box will open that will enable you to select and upload your paper via the web or via FTP.
3. Fill in and sign the IEEE Copyright Transfer form.
The IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right). Authors who are not authorized to sign a copyright transfer form, should download the paper version of a copyright transfer form, fill it in, and ask an authorized person to sign it.
NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.
4. Prepare the presenter's biography form.
Please declare who will be presenting the paper at the conference on EDAS. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.
IMPORTANT COPYRIGHT NOTICE FOR WEB AND INTERNET POSTING
If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.
Problems in preparing and submitting your final manuscript? Further Information?
Contact the INISTA 2015 General Co-Chair:
Prof. David Camacho